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Formal letter template

Formal letter template is a letter sample with a predefined style and format that shows the process and procedure of writing a formal letter in business settings. A well drafted formal letter can help you improve your professional skills and achieve your desired purpose.


Formal Letter Basics

Formal letter needs to know the difference between informal letter and formal letter. Informal letters are often used in personal situation where your target person is your friend etc. For example, thank you letters, friendly letter etc. Formal letter is often used in business setting where the language and tones used in the letter are formal, for example, complaint letter from business to business, a application letter for a job etc.

Formal letter needs to know the basic rules and format. When writing your formal letter, the first key thing you need to remember is that you should know what your readers are and their considerations. In addition, you need to write as simply and as clearly as possible, and not to make the letter longer than necessary as business professionals are time sensitive. In formal letter, you may not use informal language like contractions.

Formal Letter Template

There is free letter sample you can download for reference, however, you may create your sample formal letter template based on your own needs and situation if you use Microsoft Word. During the creation process, it is key to take into account the formal letter format, formal letter layout and formal letter outline in the formal letter example.

The first key part in the formal letter template is the header. In the section, you need to state the address of writer and recipients and the data of the letter. For example, The Writer Address:__ ; The recipient address:__; The Date of Letter:__ etc.

The second key part in the formal letter sample is the main body. In the section, you need to give details of your key message. You may use popular three paragraph structure, the first paragraph is about your purpose and may raise your points. The second paragraph is the give relevant information and documents to support your ideas and points.

The last paragraph is to state what action you expect the recipient to take or recommendations etc. The last key part in the formal letter example is the footer. In the section, you need to give your signature. you need to sign your name and then print it underneath the signature.