Business letter template is a letter template with predefined style and format that shows the process and procedure of writing a formal business letter for business purpose. A well defined business letter sample can help business professionals to achieve desired purpose.
Business Letter Basics
Business letter needs to have a clear objective and purpose. When writing your formal business letter, you need to consider your key objectives and the audience that will read your letter. it is very important to keep your audience in mind when writing your letter and Considering your audience will help you make a better argument. You may need to gather relevant information about your target person before your writing.
Business letter needs to understand the types of letter format. When writing your business letter, you may choose different letter format based on your needs: Block Format; Modified block and semi-block. Under block format, the entire letter is left justified and single spaced except for a double space between paragraphs. Under modified block, the body of the letter and the sender’s and recipient’s addresses are left justified and single-spaced, but for data and closing, it is centered to the right. Semi-Block style is similar to the modified block style except that each paragraph is indented instead of left justified. Understanding these business letter format will help you develop your business writing skills.
Business Letter Template
There is free letter template you can download for reference, however, you may design your sample business letter template based on your business needs and requirements if you use Microsoft software such as Word. During the design process, it is important to consider the business letter format, business letter layout and business letter outline in the business letter example.
The first key part in the business letter template is the header. In the section, you need to state the senders address, Salutation, the data of the letter and the recipient’s address. The sender’s address usually is included in letterhead. If you are not using letterhead, include the sender’s address at the top of the letter one line above the date.
The second key part in the business letter sample is the main body. In the section, you may divide your letter into three parts. The first part is to state your purpose and the second part is to justify your main points and the last part is to restate your ideas and may ask some sort of actions if necessary.
The last key part in the business letter example is the footer. In the section, you need to give your closing and enclosures if necessary. The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only and leave four lines between the closing and the sender’s name for a signature. If you have enclosed any documents , you may indicate this simply by typing Enclosures one line below the closing.